Always-fresh registers
CapEx invoices, disposals, and transfers update the asset register in real time.
Finance ยท Asset Management
Asset Management & Quarterly Reporting
Fixed-asset schedules, depreciation, and controller reports refresh automatically so month-end closes without spreadsheet hunts.
Invoice ingestion to controller-ready rollup in a single lane.
- Close effort
- -60%
- Depreciation accuracy
- 99.9%
- Audit requests
- -45%
Controllers spend time reviewing, not assembling schedules.
Policy rules enforce correct methods per asset class.
Evidence and supporting docs are linked to every entry.
Automated depreciation
Monthly runs follow GAAP/IFRS rules and push postings without spreadsheets.
Controller-ready reporting
Rollups, forecast deltas, and variance notes publish automatically.
Workflow blueprint
How Layi moves tickets from intake to resolution
Every phase stitches data, policy, and people into a reliable loop. Supervisors only step in when the system has already done the prep work.
Phase 1
Intake & Classification
Invoices, POs, and work orders become structured asset records.
AP inboxProcurementERP
Invoice capture
Extracts asset details, ties to PO/project, and uploads support docs.
Automations
Document AIPO matcher
Outputs
Draft asset recordMissing info tasks
Policy classification
Assigns asset class, depreciation method, and book/tax lives with overrides when needed.
Automations
Policy engineThreshold guardrails
Outputs
Classified assetException queue
Capitalization decisions
Suggests capitalize vs expense with ROI context for reviewer sign-off.
Automations
Guidance templates
Outputs
Decision logApproval record
Phase 2
Schedule Maintenance
Assets roll forward, depreciation calculates, and adjustments stay tracked.
ERP asset moduleData warehouse
Depreciation run
Calculates monthly depreciation for book + tax, posting to GL after review.
Automations
Depreciation engineGL integration
Outputs
Deprec journalVariance report
Adjustments & transfers
Handles partial disposals, impairments, and inter-company transfers with documentation.
Automations
Workflow orchestratorDocument linker
Outputs
Adjustment entryAudit attachment
Forecasting insights
Projects depreciation expense and capex burn for FP&A.
Automations
Forecast modelDashboard update
Outputs
Forecast viewAlert if budget variance
Phase 3
Reporting & Audit
Controllers review ready-made packs and auditors receive evidence on demand.
Controller workspaceAudit portal
Controller review pack
Bundles roll-forward, reconciliation, and commentary awaiting sign-off.
Automations
Narrative assistantVariance highlights
Outputs
Signed packAction items
Audit self-service
Auditors pull support docs, approvals, and GL links through a secure portal.
Automations
Secure sharingAccess logging
Outputs
Audit trailDocument download log
Executive insights
Feeds leadership dashboards with utilization, ROI, and impairment signals.
Automations
BI pipeline
Outputs
Exec dashboardAlert subscriptions
Approval guardrails
Decisions still route through accountable owners. Layi merely prepares the packet and enforces the guardrails.
Capitalization override
Assistant controllerPolicy exceptions escalate to controllers with suggested rationale.
Impairment decision
Finance leadershipPotential impairments gather finance + operations sign-off with forecasts attached.
Disposal authorization
Facilities leadAsset disposals require facilities/IT approvals before booking.
Operations telemetry
Executives receive a live model of the workflow so staffing, QA, and product feedback stay in lockstep.
CapEx burn
Weekly digest + dashboard.Tracks project spend vs budget with alerts for overruns.
Aging support docs
Exception queue + reminders.Flags assets missing invoices or approval evidence.
Audit readiness
Live readiness meter.Shows the percent of assets with complete documentation and sign-offs.