Personalized pre-boarding
Each hire receives tailored checklists, intro content, and role-specific resources.
People Ops ยท Onboarding & Payroll
Autonomous Onboarding & Payroll Handoff
Offer acceptance triggers equipment, SaaS access, compliance paperwork, and first-payroll readiness without coordinators shuffling tickets.
Offer letter to first payroll in a single orchestrated track.
- Day-one readiness
- 99%
- Manual tasks removed
- -75%
- Compliance completion
- 4 days sooner
New hires land with accounts, equipment, and schedules prepared.
Automations replace spreadsheet trackers and email follow-ups.
I-9, tax forms, and policy acknowledgements finish before start date.
Asset + access delivery
Badges, laptops, SaaS seats, and distribution lists go live without IT tickets stacking up.
Payroll + benefits sync
Banking, tax, and contribution data push to payroll vendors with validation.
Workflow blueprint
How Layi moves tickets from intake to resolution
Every phase stitches data, policy, and people into a reliable loop. Supervisors only step in when the system has already done the prep work.
Phase 1
Preboarding & Compliance
Once an offer is signed, compliance packets, equipment orders, and manager tasks spin up immediately.
ATSHRISeSignature
Profile + checklist creation
Creates the HRIS record, assigns buddy/program, and launches the tailored checklist.
Automations
ATS webhookChecklist builder
Outputs
HRIS profileChecklist URL
Compliance packet
Issues background checks, policy acknowledgements, and I-9 scheduling with reminders.
Automations
Document workflowsReminder automation
Outputs
Completed docsEscalation queue
Equipment + SaaS ordering
Submits procurement tickets, reserves laptops, and pre-creates SaaS accounts.
Automations
ITSM integrationLicense manager
Outputs
Asset ordersProvisioning status
Phase 2
Day-One Activation
Schedules intros, finalizes building access, and confirms everything is ready before the employee arrives.
CalendarBadge systemDevice management
Agenda + introductions
Builds first-week agenda, books manager/buddy sessions, and shares the welcome kit.
Automations
Calendar APIEmail composer
Outputs
Meeting invitesWelcome microsite
Access verification
Confirms device imaging, VPN, badge, and workspace setup with automated tests.
Automations
Device managementBadge provisioning
Outputs
Access reportIssue tickets
Engagement nudges
Sends buddy prompts, surveys, and benefits highlights to reinforce culture.
Automations
Nudge engineSurvey tool
Outputs
Engagement metricsFollow-up tasks
Phase 3
Payroll & Benefits Handoff
Banking, tax, and deduction data sync seamlessly into payroll with validation and approvals.
Payroll providerBenefits adminHRIS
Banking + tax validation
Validates routing/bank info, ensures W-4/state equivalents complete, and checks for duplicates.
Automations
Validation rulesFraud screening
Outputs
Clean payroll fileException list
Benefits enrollment sync
Pushes elections to carriers and sets deduction start dates.
Automations
Carrier EDIContribution calculator
Outputs
Carrier confirmationsPayroll deduction schedule
First payroll preview
Generates a pre-payroll report for HR + finance to approve before processing.
Automations
Payroll APIVariance checker
Outputs
Preview reportApproval log
Approval guardrails
Decisions still route through accountable owners. Layi merely prepares the packet and enforces the guardrails.
Off-cycle spend
Finance partnerSpecial equipment or relocation expenses capture finance approval with context.
Access exceptions
Security leadPrivileged system access routes to security leads with justification.
Payroll overrides
Payroll managerNon-standard deductions or start dates require payroll manager sign-off.
Operations telemetry
Executives receive a live model of the workflow so staffing, QA, and product feedback stay in lockstep.
Checklist progress
Dynamic board + reminders.Shows which hires lag on paperwork, hardware, or orientation tasks.
Access readiness
Automated readiness score.Confirms all systems/devices tested before day one.
Payroll risk
Exception digest to payroll + HR.Flags missing tax forms or banking data so pay never misses.